New Client Onboarding at Aisitec HR: A Transparent and Structured Process
- Tamar Bosikashvili
- Dec 16
- 3 min read
Switching to a new HR system or implementing one for the first time is always a significant step. That's why successful implementation at Aisitec HR starts with a transparent and structured onboarding process.
Our goal is to make this process simple, clear, and tailored to your business needs.
Why Onboarding Is Critically Important
Successful HR platform implementation isn't just a technical issue. It's an organizational transformation that directly impacts:
Employee Experience: When HR processes run smoothly, employees quickly get the services they need - from payslips to leave requests.
HR Team Efficiency: Proper onboarding ensures HR professionals fully leverage the system's capabilities, not just a fraction of them.
ROI: Structured implementation directly correlates with business success.
That's why Aisitec HR's onboarding process is built on transparency and a partnership approach.
Aisitec HR Onboarding: 5 Key Stages
Stage 1: Initial Meeting and Setting Expectations
Your real journey with Aisitec begins after the demo.
We discuss your business requirements within the context of medium and large companies, identify potential tasks and integrations with other platforms (if they exist), timelines, and budget.
We establish incident management protocols
We formalize the contract
Immediately upon contract signing, we open the HR platform for the first authorized user
Stage 2: Implementation Plan Development After the initial meeting, we create the implementation plan together:
Work Plan: We determine data migration methods and timelines for your company
Phased Approach: If data migration isn't required, we proceed directly to system configuration. However, HR staff can start working in the system by creating positions, organizational structure, and uploading employee personal cards.
If migration is necessary, the process proceeds in stages so the HR administrator can monitor each migration phase in real-time and make corrections or add new additional data as needed.
Aisitec HR includes multiple modules - Administration, Document Management, Payroll, Time Tracking, 360° Assessment, and more.
We plan their implementation in clusters to keep the process manageable rather than overwhelming.
Stage 3: Technical Implementation and Configuration
Parallel to migration, the system is configured to your organizational structure and operations:
System Configuration:
Creating necessary system roles alongside default ones
Setting company parameters such as company logo, contract expiration notification duration, default working hours per day, etc.
Configuring approval workflows for each HR process
Uploading contract templates
Customizing shift and time tracking parameters, including defining leave types
Configuring Payroll according to your financial requirements
Stage 4: Training and Team Preparation
Technology alone isn't enough - your team needs to know how to use it effectively:
Role-Based Training: Training is conducted for HR staff, divided thematically into 3 parts, with a duration determined by several hours, no more than 4 hours per training session.
Full Support: Parallel to training, our team is available throughout the onboarding process for all questions and assistance.
Stage 5: Go-Live and Continuous Support
After the full system launch, our collaboration continues:
We regularly gather feedback from your team and understand what additional support they need.
The system continuously evolves according to your needs. We add new features and improve existing ones.
Why Aisitec's Onboarding Is Different
Partnership Approach: We build long-term partnerships. Your success is our success.
Flexibility and Personalization: Each company's onboarding process is tailored to their specific needs.
Start Your HR Transformation with Aisitec HR
Aisitec HR's onboarding process is designed to make your HR digital transformation transparent, structured, and successful.
Market leaders trust us - precisely because we know how to make complex processes simple and understandable for people.
Ready to start your HR transformation?
Request a demo and discover Aisitec HR's capabilities: www.aisitec.com
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